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Billoxy · Features

Desktop

Expenses

Menu Expenses (`/expenses`). Track Petrol, Rent, Salary and other operating costs with table or card views — category, supplier, currency, cash/bank, place of supply, Paid/UnPaid, and line items. Use Expenses for business costs that are not stock purchases (those belong on Purchase Invoice).

List

Expenses List

The Expenses list shows every recorded cost in table or card view — create new expenses, then view, edit, share, export summary/details, print, or delete, with search and filters to narrow the register.

Layout & views

  • Heading: Expenses at `/expenses`
  • Toggle table and card views
  • Search by supplier, expense number, category, or amount fields as supported
  • Filter by status (e.g. Paid / UnPaid / Draft), date range, category, or supplier when available
  • Overview totals may show spend volume, paid, and unpaid at a glance
  • Empty: create the first expense with Create / + Create New Expense

Product screenshot coming soon

Table is best for dense registers; cards help scan supplier and status visually.

Row & toolbar actions

+

Create

Open the create expense form from the list CTA.

V

View / Edit

Open preview or edit when the expense is still editable.

S

Share

Share the expense document (Email / WhatsApp style flows when enabled).

↓

Export

Export Summary or Details — see Export & Print topic.

P

Print

Print the expense document from view / actions.

X

Delete

Remove an expense when allowed — confirm before permanent delete.

Typical list workflow

  1. 1Open Expenses (`/expenses`)
  2. 2Filter to UnPaid or a date range when reconciling
  3. 3Create a new expense, or View / Edit an existing one
  4. 4Export Summary/Details, Print, or Share for your accountant
  5. 5Delete only drafts or incorrect entries your process allows
Tip

Filter UnPaid when preparing a payment run, then open each expense to mark Paid with the correct Cash / Bank account — or record payment status on create.

Frequently asked

Can I see unpaid expenses only?+

Yes — use status filters (Paid / UnPaid / All) on the list to focus on what is still due.

Table or card — which should I use?+

Table for sorting columns and bulk work; card for quick visual scan of supplier and status. Same actions exist on both layouts.

Related features

Overview

What are Expenses?

Expenses records operating costs that are not stock purchases — rent, petrol, salary, and similar — under Menu Expenses at `/expenses`, separate from supplier stock bills on Purchase Invoice.

View feature
Create

Create an Expense

Create Expense captures the full cost bill — expense category, supplier, currency, cash/bank account, place of supply, Paid/UnPaid, and line items — then save as draft or finalize.

View feature
Export

Export, Print & Share

From the Expenses list or an expense view you can Export Summary or Details, Print the document, and Share it — so accountants and approvers get the same record you entered in Billoxy.

View feature

Ready to try Expenses List?

Jump into Billoxy and see it in action on your own data.

Open Expenses