Billoxy · Features
DesktopPurchase Invoice
Menu Purchases → Purchase Invoices (`/purchase/invoices`). Record supplier bills (and returns / credit / debit notes), track open payable balance, create Payment Out from preview, and link back to Purchase Orders.
Draft vs Create (Approved)
Save as Draft while the bill is incomplete; Create (or Update on edit) finalizes the purchase invoice so you can preview, share, pay, and issue returns or debit/credit notes.
Two save paths
Save as Draft
Keeps status Draft — continue editing; typically not ready for payment or share as final bill.
Create / Update
Finalizes the invoice — ready for preview, share, Add Payment, Return / Debit / Credit.
From draft to finalized
- 1Filter list Status → Draft
- 2Open Edit (or View → Edit from preview)
- 3Complete lines and tax → click Create / Update (not Draft) to finalize
- 4Open amount becomes the payable to settle; then use Preview → Add Payment
Edit locks
- Some invoices become non-editable after payments, returns, or status rules — banner explains why; buttons freeze
- Copy remains available to recreate without changing the locked original
- Paid / Partially Paid / Closed statuses appear as payments and adjustments complete
Product screenshot coming soon
Use Draft while matching the supplier’s paper bill; finalize with Create before Add Payment so Bank/Cash entries link to a committed invoice.
Frequently asked
Can I pay a draft invoice?+
Finalize with Create/Update first. Payments and payment history attach to the finalized purchase invoice and reduce its open amount.
Related features
Purchase Invoice List
The Purchase Invoice list shows overview KPIs, search and status filters, table and card layouts — and clearly surfaces invoice amount vs how much is still open so you know what remains to pay.
View featurePreview, Templates & Share
Purchase Invoice Preview is the hub — PDF templates, download/print, Email/WhatsApp, open balance, Add Payment, Payment History, and Create Return / Debit / Credit.
View featureCreate Purchase Invoice
Create New Purchase Invoice captures invoice header, supplier billing, line items, tax and discounts, then Save as Draft or Create — standalone or prefilled from a Purchase Order.
View featureAdd Payment (Bank & Cash)
From Purchase Invoice Preview, Add Payment settles part or all of the open amount using a company Bank or Cash account — the same <a href="/features/payment-out">Payment Out</a> flow used across Billoxy.
View featureReady to try Draft vs Create (Approved)?
Jump into Billoxy and see it in action on your own data.