Billoxy · Features
DesktopPurchase Invoice
Menu Purchases → Purchase Invoices (`/purchase/invoices`). Record supplier bills (and returns / credit / debit notes), track open payable balance, create Payment Out from preview, and link back to Purchase Orders.
Payment History
Payment History on the purchase invoice lists every payment posted against that bill — amount, date, Bank or Cash account, and references — so you can audit how open balance was reduced.
What history shows
- Open from Purchase Invoice Preview → Payment History
- Each row: payment date, amount, account type (Bank / Cash), account name, reference / description
- Running context: total paid vs invoice payable vs open remaining
- Empty history = no payments yet — open equals (adjusted) payable
- History is per invoice — not the full party ledger (party history lives under Party)
Product screenshot coming soon
Audit a partially paid invoice
- 1List → open invoice with Open > 0
- 2Preview → note Open / Remaining
- 3Open Payment History — confirm past Bank/Cash lines
- 4Add Payment for the rest (or partial) and refresh history
Why it matters
No double pay
See prior settlements before posting another payment.
Mode clarity
Know whether each line hit Bank or Cash.
Audit trail
Dates and amounts for books and supplier statements.
Open check
Reconcile history sum with list/preview open amount.
If Payment History and open amount disagree with expectation, check Return / Debit / Credit notes on the same preview — adjustments change net payable, not only payments.
Frequently asked
Can I delete a payment from history?+
When the product allows reverse/delete of a payment, open amount increases again. Prefer correcting via supported void/reverse flows so Bank/Cash ledgers stay aligned.
Related features
Add Payment (Bank & Cash)
From Purchase Invoice Preview, Add Payment settles part or all of the open amount using a company Bank or Cash account — the same <a href="/features/payment-out">Payment Out</a> flow used across Billoxy.
View featureOpen Amount & Payable Balance
On both the list and the preview, Billoxy shows how much of the purchase invoice is still open — the remaining amount you can pay — so partial payments, returns, and debit/credit notes stay clear.
View featurePreview, Templates & Share
Purchase Invoice Preview is the hub — PDF templates, download/print, Email/WhatsApp, open balance, Add Payment, Payment History, and Create Return / Debit / Credit.
View featureReady to try Payment History?
Jump into Billoxy and see it in action on your own data.