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Purchase Invoice

Menu Purchases → Purchase Invoices (`/purchase/invoices`). Record supplier bills (and returns / credit / debit notes), track open payable balance, create Payment Out from preview, and link back to Purchase Orders.

List

Purchase Invoice List

The Purchase Invoice list shows overview KPIs, search and status filters, table and card layouts — and clearly surfaces invoice amount vs how much is still open so you know what remains to pay.

Overview & toolbar

  • Heading: Purchase Invoice with Purchase Invoice Overview (Compared to last quarter where shown)
  • Search: Search invoice (number, supplier, amount fields as supported)
  • CTA: Create New Purchase → New Invoice
  • Toggle table and card (grid) views
  • Empty: Please click create new purchase invoice → + Create New Purchase Invoice

Product screenshot coming soon

Overview KPIs sit above the list so billed volume and payables are visible before you filter.

Columns, open balance & status

  • Typical columns: Supplier Name, Invoice Details (number / date), Category, Status, Invoice Amount, Open / Due (or Paid vs Remaining), Actions
  • Open amount = how much of that invoice is still unpaid and available to pay — updated after each payment, return, or debit/credit note
  • Fully paid invoices show open ≈ 0; partially paid show remaining payable; unpaid show full payable
  • Status filter examples: All, Draft, Approved / Created, Partially Paid, Paid, Overdue (labels follow your product status set)
  • Sort A to Z / Z to A on supported columns; TDS tag may appear when TDS was applied
  • Card view highlights Invoice Number, Amount, Open Amount, Status, Supplier

Product screenshot coming soon

Use Open / Due on the list to prioritize which supplier bills to settle today — then open Preview → Add Payment.

Row & bulk actions

V

View

Opens Purchase Invoice Preview (PDF, pay, history, return/debit/credit).

E

Edit / Copy

Edit when editable, or Copy to start a new invoice from an existing one.

D

Download / Share

Go to preview for PDF download, Email, or WhatsApp with templates.

X

Delete / Export

Row Delete when allowed; bulk Delete and Excel Export when rows are selected.

Tip

Filter to invoices with open balance > 0 when preparing a payment run. Open each preview to Add Payment (Bank or Cash) and keep Payment History for audit.

Frequently asked

Why do list and preview both show open amount?+

List helps you scan payables; preview shows the same open/remaining figure next to Add Payment and Payment History so you never overpay. See Open Balance.

Can I pay from the list without preview?+

Payment and Payment History are driven from Preview (and related payment flows). Open View on the invoice first, then Add Payment.

Related features

Overview

What is Purchase Invoice?

A Purchase Invoice records what the supplier billed you — lines, tax, discounts, and payable total — then tracks how much is still open so you can pay from Bank or Cash, view payment history, and adjust with Return, Debit, or Credit notes.

View feature
Balance & Pay

Open Amount & Payable Balance

On both the list and the preview, Billoxy shows how much of the purchase invoice is still open — the remaining amount you can pay — so partial payments, returns, and debit/credit notes stay clear.

View feature
Create

Create Purchase Invoice

Create New Purchase Invoice captures invoice header, supplier billing, line items, tax and discounts, then Save as Draft or Create — standalone or prefilled from a Purchase Order.

View feature
Preview

Preview, Templates & Share

Purchase Invoice Preview is the hub — PDF templates, download/print, Email/WhatsApp, open balance, Add Payment, Payment History, and Create Return / Debit / Credit.

View feature

Ready to try Purchase Invoice List?

Jump into Billoxy and see it in action on your own data.

Open Purchase Invoices