Billoxy · Features
DesktopPurchase Invoice
Menu Purchases → Purchase Invoices (`/purchase/invoices`). Record supplier bills (and returns / credit / debit notes), track open payable balance, create Payment Out from preview, and link back to Purchase Orders.
Preview, Templates & Share
Purchase Invoice Preview is the hub — PDF templates, download/print, Email/WhatsApp, open balance, Add Payment, Payment History, and Create Return / Debit / Credit.
Open preview
- 1List → View / Download / Share → `/purchase/invoice/view/:id`
- 2Title: Purchase Invoice Preview
- 3Choose a template thumbnail (marked Default when applicable)
What you can do on preview
- Browse available templates and select one for the PDF
- Download and Print the PDF
- Share rail: WhatsApp and Email using default/selected templates
- See Invoice Total, Paid, and Open / Remaining payable
- Add Payment against open amount via Bank or Cash
- Open Payment History for all settlements on this invoice
- Create Return, Debit Note, Credit Note (extra purchase-invoice actions)
- More menu: Edit, Delete, related documents / source PO when linked
- Create New Purchase Invoice shortcut when shown
Product screenshot coming soon
Share channels
Share via WhatsApp with the rendered invoice PDF from the chosen template.
Send the invoice using email share with the selected/default template.
Templates
Switch templates before share so your team and auditors see the preferred layout.
Set a Default template once — then Download/Share from the list land on preview ready to send. Use the same preview to pay open balance and issue Return / Debit / Credit.
Frequently asked
Where are Return, Debit, and Credit?+
On Purchase Invoice Preview (actions / more menu) — Create Return, Debit Note, and Credit Note. See Return, Debit & Credit.
Related features
Open Amount & Payable Balance
On both the list and the preview, Billoxy shows how much of the purchase invoice is still open — the remaining amount you can pay — so partial payments, returns, and debit/credit notes stay clear.
View featureAdd Payment (Bank & Cash)
From Purchase Invoice Preview, Add Payment settles part or all of the open amount using a company Bank or Cash account — the same <a href="/features/payment-out">Payment Out</a> flow used across Billoxy.
View featurePayment History
Payment History on the purchase invoice lists every payment posted against that bill — amount, date, Bank or Cash account, and references — so you can audit how open balance was reduced.
View featureReturn, Debit & Credit Notes
Purchase Invoice Preview includes extra actions — Create Return, Debit Note, and Credit Note — so you can send goods back or adjust supplier balances without losing the link to the original invoice.
View featureReady to try Preview, Templates & Share?
Jump into Billoxy and see it in action on your own data.