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Purchase Order

Menu Purchases → Purchase Orders (`/purchase/orders`). Create supplier orders with parties and items, manage draft/approve, share/download, and Generate Purchase Invoice when goods/bills arrive.

Convert

Convert to Purchase Invoice

Generate Purchase Invoice turns an order into a bill — prefills from the PO, then you draft or create the Purchase Invoice.

Convert flow

  1. 1Open Purchase Order Preview
  2. 2Click Generate Purchase Invoice
  3. 3Land on Purchase Invoice From Order (`/purchase/invoice/from-order/:id`)
  4. 4Review prefilled supplier, lines, tax — set Invoice Number / dates as required
  5. 5Save as Draft or Create the Purchase Invoice

What gets carried over

  • Supplier billing and line items from the PO
  • Quantities, prices, discounts, and tax context from the order
  • Invoice-specific fields: Invoice Number, Document Number, Invoice / Delivery / Payment dates
  • After convert, Generate Purchase Invoice may hide when relative invoices already exist

Product screenshot coming soon

Converting keeps buying history linked — open Relative Invoice to see bills raised from this PO.
Tip

Finalize the PO (Create/Update) before convert when possible — draft orders are for negotiation; invoices should follow a committed order.

Frequently asked

Does convert update stock?+

Stock movements follow purchase invoice / stock processes. See Stock for warehouse In/Out; the PO itself is the commitment document.

Where do I pay the supplier?+

After invoicing, use Payment against the party/invoice — Bank or Cash ledgers.

Related features

Preview

Preview, Templates & Share

Purchase Order Preview loads PDF templates — pick a template (including Default), download or print, and share via Email or WhatsApp.

View feature
Convert

Related / Relative Invoices

When a Purchase Order already has invoices, Relative Invoice lists those bills from preview so you can open follow-up documents without searching the invoice list.

View feature
Workflow

Draft vs Create (Approved)

Save as Draft while the order is incomplete; Create (or Update on edit) finalizes the purchase order as approved so you can preview, share, and convert.

View feature

Ready to try Convert to Purchase Invoice?

Jump into Billoxy and see it in action on your own data.

Open Purchase Orders