Billoxy · Features
DesktopPurchase Order
Menu Purchases → Purchase Orders (`/purchase/orders`). Create supplier orders with parties and items, manage draft/approve, share/download, and Generate Purchase Invoice when goods/bills arrive.
What is Purchase Order?
A Purchase Order records what you plan to buy from a supplier — quantities, prices, tax, and terms — before (or while) you turn it into a Purchase Invoice.
What you can do
- List all POs with overview KPIs, status filters, and table or card view
- Create orders with supplier Party and Item / service lines — select or create on the fly
- Load purchase price from the product by unit and conversion rate
- Apply line GST, line & invoice discounts, TDS, reverse charge, and descriptions
- Save as Draft or Create (approved); preview PDF, share Email/WhatsApp, download
- Generate Purchase Invoice from the order and see Relative Invoice when already billed — then settle via Payment Out on the PI
Product screenshot coming soon
Ideal for buyers
Negotiate first
Keep drafts while prices change; create when the supplier confirms.
Tax-ready
GST per line, invoice discount, and TDS before you invoice.
Share fast
Preview templates and send PDF via WhatsApp or Email.
Bill later
Generate Purchase Invoice from the PO and track related invoices.
Define suppliers under Party (Supplier or Customer + Supplier) and catalogue under Item for faster PO entry — you can still create both on the fly from the form.
Frequently asked
PO vs Purchase Invoice?+
Purchase Order is the buy commitment. Purchase Invoice is the bill. Convert with Generate Purchase Invoice; stock impact follows invoicing / stock flows — see Purchase Invoice, Stock, and Payment Out for settling.
Where do I open it?+
Web: `/purchase/orders`. Create and preview follow Purchase → Orders in the app.
Related features
Purchase Order List
The Purchase Order list shows Purchase Order Overview KPIs, search and status filters, and both table and card layouts — with View, Edit, Copy, Download, Share, and Delete.
View featureCreate Purchase Order
Create New Purchase Order captures order header, supplier billing, line items, tax and discounts, then Save as Draft or Create.
View featurePreview, Templates & Share
Purchase Order Preview loads PDF templates — pick a template (including Default), download or print, and share via Email or WhatsApp.
View featureConvert to Purchase Invoice
Generate Purchase Invoice turns an order into a bill — prefills from the PO, then you draft or create the Purchase Invoice.
View featureReady to try What is Purchase Order??
Jump into Billoxy and see it in action on your own data.