Billoxy · Features
DesktopPurchase Order
Menu Purchases → Purchase Orders (`/purchase/orders`). Create supplier orders with parties and items, manage draft/approve, share/download, and Generate Purchase Invoice when goods/bills arrive.
Party & Product on the Fly
On create you can select or create suppliers (Supplier / Customer+Supplier) and products or services — purchase price loads from the item by unit and conversion rate.
Supplier (Party)
- Pick Company name from parties filtered as Supplier or Customer + Supplier
- Create or update party on the fly from billing details when the slip saves the firm
- GSTIN, address, phone, email fill Billing Details; State is required
- Party purchase currency applies when multi-currency is enabled
- Full party master: Party
Product screenshot coming soon
Product & Service lines
- Select ITEM NAME from Product and Service (both types)
- Type a new name to create on the fly (Product/Service added successfully)
- On select: quantity defaults, main unit + conversion factors, HSN/SAC, GST definition
- UNIT PRICE loads via purchase-order unit-price API using the selected unit and conversion rate
- Change unit → price recalculates from the item’s purchase rates
- Catalogue master: Item (barcode scan helpers may apply when enabled)
Product screenshot coming soon
Line columns you fill
Quantity + Unit
Qty with unit select; conversion drives price and totals.
Unit Price
From product purchase price for that unit/conversion.
Description
Line Description plus document-level Description in Additional Information.
Order extras
Dispatch Date, Delivered QTY, Undelivered QTY on order lines when shown.
Prefer defining Items with purchase price and conversion units first — on-the-fly create is for speed; masters stay cleaner under Item.
Frequently asked
Can I add a customer-only party?+
PO filters Supplier and Customer + Supplier. Pure customers belong on sales docs; use Party to set the right type.
Related features
Create Purchase Order
Create New Purchase Order captures order header, supplier billing, line items, tax and discounts, then Save as Draft or Create.
View featureGST, Discounts & TDS
Control tax and money off at line and document level — GST per line, line discount, invoice discount, TDS rates, reverse charge, and descriptions.
View featureReady to try Party & Product on the Fly?
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